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From logging a burst pipe to publishing AGM resolutions and keeping the statutory reserve fund your scheme is obliged to hold.
Get started freearrow_forwardThe day-to-day work of running the place.
Residents log requests with photos and location. Board members track, update, and close work. Every status change notifies the resident automatically.
Residents book the clubhouse, pool, courts, or any shared facility from an availability calendar and manage their own bookings. Admins get a bookings calendar with double-booking prevention and reasoned cancellations. On web and mobile.
A Kanban-style board for the committee’s own operational work. Plan, assign, and track tasks through to done. Task assignment stays with elected board members, keeping accountability with the people residents elected.
Decisions, and being able to show how they were taken.
Residents submit renovation or exterior-change requests with photos. The board reviews, requests more info, and approves or denies with a recorded reason.
Group polls under an AGM or SGM with quorum tracking, vote weighting by participation quota, and one-click resolution publishing. Owners who can’t attend appoint a written, revocable proxy — capped and audited per Sectional Titles Schemes Management Act s6(5) — and can instruct that proxy For, Against, Abstain or Discretion on each resolution individually.
What residents see and use.
Upload rules, meeting minutes, financials, and community guidelines. Board-only documents stay private; public documents are shared with all residents.
Residents register pets per property with a photo. The board approves or denies each registration. An orderly record of every animal in the estate.
A secure, searchable directory of every property, owner, occupant, and pet. Residents control what is visible; board members see the full roster.
Push urgent banners to the whole community, or compose a targeted announcement to a single section or the whole estate. Delivered in-app, by push, and by email. Residents control which channels they get each category of update on.
The records that answer a CSOS query or an insurer.
Every sectional title scheme must hold a reserve fund and keep a 10-year plan for major capital items, reviewed annually. Record the fund balance, cost each item by expected year and lifespan, mark the annual review, and print the plan. Included on every plan — compliance is not an upsell. Votera records these figures; it never holds or moves a cent of scheme money.
After money, the biggest liability a committee carries is an uninsured or non-compliant contractor on the property. Track every vendor’s contract terms and required compliance documents. Insurance, tax clearance, CoCs, in one place, with a live compliance status and automated expiry reminders before a lapsed policy becomes the board’s problem. Includes an optional resident-facing approved-providers and emergency-contacts directory.
Every administrative action, from approving a maintenance request to changing a resident role, is recorded with who did it and when. A plain-English committee activity feed turns that raw log into readable sentences for trustees, alongside the full audit-log table for deeper review.
Set up your community in minutes. Invite residents, track maintenance, and run your first poll, all from one dashboard.